Just FYI. I thought it was this weekend and I was getting antsy about not having heard anything about it yet.
I'm posting here because I didn't see it prominently posted anywhere on the front pages and figured I can't be the only one who thought it was this upcoming Sunday.
First come first serve? And how do you get access to the housing portal?
A few things to note:
(1) The downtown hotels are snatched up within the first two hours of opening day. If you are not assigned an early time, you won't get a downtown hotel on opening day. It will remain possible in the intervening months to get a DT room, as plans will change and some people will drop their reservations. These will open open and can be grabbed by anyone lucky enough to find them when they enter the housing portal.
(2) Every badge purchaser gets a time slot. So...if you are going as a group, with a spouse, etc., and you want to maximize the chance for getting an early time slot on Sunday, you are advised, each of you, to purchase a badge on your separate GenCon accounts. I'll leave it to you to decide whether or not this is worth it.
(3) Most people do not get DT hotels and have a wonderful time at GenCon. So, while it's fine to be upset, even frustrated, about not getting a DT room through the housing portal, don't let that darken your excitement about the convention!
You can find all the details here.
"When housing registration opens, attendees who have purchased badges will be tallied and randomly assigned housing registration access times, after which they can use their “Request Room” links to visit the online housing portal to request specific room assignments.
After the randomized scheduling occurs, a countdown timer for your unique access time will appear on the “My Housing” page of your Gen Con account."
This makes it sound like there will be no E-mails the day before the housing portal opens to tell everybody when they can enter the portal, but they're going back to the old method where pretty much everybody logs in at noon Eastern on Sunday to find out their access time, followed by the complaints from the people that had to set aside their entire Sunday only to find out their time is something like 4 PM.
Will there be E-mail notifications this year, and if so, at what time are the times assigned (and what happens if someone buys a badge between then and when the portal opens)?
Oh, and if anyone wonders why the message that you are put at the end of the queue if you buy a badge after the times are assigned is in bold, it might have something to do with a glitch the first time they tried the random time assignment (2015?), where anyone who bought a badge after the portal opened was given immediate access to it.
This makes it sound like there will be no E-mails the day before the housing portal opens to tell everybody when they can enter the portal,
There will be an email on January 26. If you look under My Housing you will see how many room requests are available to you as well as the information about the upcoming email.
First year trying to stay downtown. Can anyone tell me how long each of the time slots are?
We have 8 people, so I am trying to coordinate and organize everyone without having any experience myself.
It's not really a "time slot", it's more of a "time I can get into the system". After your assigned time, there is no end time by which you have to get your rooms. So, if your assigned time is 3:20pm, you can get in anytime after that.
Okay that's helpful.
Is the interface pretty easy to use? Do you search by hotel name/distance/price or do they have to select a campus and hotel then see what's available in that hotel?
My group isn't comprised of idiots, but I know price will be a factor for some people so I am trying to figure out what to tell whichever two people have the best times.
Customer Service & Event Team Manager
Gen Cob LLC
Please be safe and purchase before the 26th to avoid being at the back of the queue.
Customer Service & Event Team Manager
Gen Con LLC
Price list is here: http://www.gencon.com/attend/hotelmap . Your group can discuss it before Sunday.
You will be assigned a [random time on Sunday], but that randomization will happen Friday night or Saturday morning. Opening day is too late to buy a badge if you want to get into the lottery.
Thank you, Mike and Selene, for the correction/clarification on my post, re: purchase of a badge as BY FRIDAY AT THE LATEST to be sure to be in the queue by Sunday.
If a friend uses the portal to get a room, is he able to use my credit card, to reserve the room?
We did in the past, but theres some wonky wording in the policy now.
Once the "Request Room" button is live on your 'My Housing' portal, what's the likelihood that you'll actually get into the housing portal at the time you are allowed to enter? What does the screen look like if there's too many requests to enter into the portal at that time?
For example: Let's say I got 1:45pm as my time to enter into the hotel portal. At 1:45pm, I hit "Request Room" but there's too many people that are trying to access the portal at that time - will I go to a separate waiting room, or will there be another timer showing when I can get into the portal, or is it "hit refresh"-fest until I get in to book my hotel?