Convention Health and Safety Information

Updated: July 6, 2022


These are the final and confirmed plans for health and safety requirements to attend Gen Con Indy 2022.


ENTRY REQUIREMENTS

Gen Con requires every participant, including attendees, exhibitors, event organizers, guests, and Gen Con staff, to comply with these Health and Safety Requirements (the “Policy”), including the Health and Safety Acknowledgement below. No one is permitted entry to Gen Con unless they are in full compliance with the Policy, which includes but is not limited to:

FULL VACCINATION

All participants are required to show proof of full vaccination with a COVID-19 vaccine authorized for emergency use by the U.S. Food and Drug Administration (FDA) or World Health Organization (WHO). “Fully vaccinated” means that the day of your first entry to Gen Con must be at least 14 days after completion of your primary series of an FDA or WHO-approved or authorized COVID-19 vaccine. Please refer to our FAQ for additional details regarding our vaccination requirements.

APPROVED FACE COVERING

All participants must wear an approved face covering at all times while indoors in any Gen Con-controlled space and while attending or participating in any event in any venue that requires a Gen Con badge for entry. Please refer to our FAQ for additional details regarding our face-covering requirements.

DAILY HEALTH MONITORING

Anyone who is not feeling well or begins to experience symptoms of COVID-19 or any other similarly communicable illness at any time during Gen Con should contact and follow the guidance of their physician. All participants are required to accept and comply with the below Health and Safety Acknowledgement in order to be granted entry to Gen Con.


HEALTH AND SAFETY ACKNOWLEDGEMENT

Please ensure that you have reviewed any advisories or restrictions that may be in place for travel to the United States and for travel to Indianapolis IN.

Please be advised that risk of exposure to COVID-19 exists in any event or public space, including Gen Con. Prior to registering for and attending the event, please ensure you have read the latest CDC Guidelines for Prevention. By attending the event, you acknowledge this inherent risk on behalf of yourself and/or any Minor attending the event for which you serve as Guardian (collectively, “You”) and, as a condition of entering the event, You acknowledge, understand, and confirm each of the following in accordance with applicable health guidelines:

  • That You will abide by all terms of admission and participation (as may be updated from time to time) and event health-and-safety requirements at all times;
  • That You are not currently experiencing any of the following symptoms of COVID-19, as identified at CDC.gov, including, but not limited to:
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea
  • That prior to attending the event You have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a CDC-recommended quarantine;
  • That You are not under any self-quarantine or isolation orders or subject to any CDC self-quarantine or isolation protocol; and
  • That management requires proof of full vaccination as a condition of entry for all attendees and, You are fully vaccinated, meaning at the time You are attending the Event it has been at least fourteen (14) days since:
    • Your second dose in a two-dose COVID-19 vaccine series approved or authorized by the FDA or by the WHO, or
    • Your single dose of a single-dose COVID-19 vaccine authorized by the FDA or by the WHO.

All participants MUST present proof of vaccination directly from the healthcare provider that performed the vaccination (whether a physical copy or on a smartphone) OR through the use of an approved mobile app to enter the event.

For purposes of this acknowledgment, a “Minor” means any individual who is under eighteen (18) years of age or has not reached the age of majority as defined by such individual’s jurisdiction of residence, and a “Guardian” means such Minor’s parent or legal guardian or other individual attending the Event who is over the age of eighteen (18) and acting in loco parentis for such Minor. Please see the event’s terms of participation to confirm the age requirements for entry.

You may not enter the event or the event venue if You cannot confirm all of the above criteria. If at any point during Your time at the event You do not meet all of the above criteria, You will be required to isolate and may be relocated or asked to leave the venue at the sole discretion of event management.

Please note: The guidelines in this document are based on information currently available regarding the behavior and characteristics of the COVID-19 virus, public health information, and local or state guidelines with respect to large gatherings. As more clarity with respect to these variables emerges, it is expected that these guidelines may need to be adjusted accordingly.


IMPORTANT RESOURCES

Visit these external resources that will keep you updated on information you may need while planning your travel:

Center for Disease Control and Prevention (CDC)
World Health Organization (WHO)
Self-Check for Coronavirus Symptoms
United States Travel
Uber
Lyft
Visit Indy

Indiana Convention Center & Lucas Oil Stadium


FAQ

What will the vaccination review process be on-site at Gen Con?

Everyone ages 5 and up participating in Gen Con, including exhibitors, event organizers, GMs, Event Team, contractors, and Gen Con staff, must be fully vaccinated with a vaccine approved or authorized by the FDA or WHO against COVID-19 in order to attend and must show proof of vaccination at their time of entry.

“Full vaccination” means that your date of entry to Gen Con is at least 14 days after your final dose of an FDA/WHO approved or authorized vaccine. The following vaccines will be accepted at Gen Con*:

Vaccines approved by the FDA or authorized by the FDA for emergency use:

  • Pfizer (BioNTech)
  • Moderna
  • J&J (Jansen)

Vaccines authorized by the WHO for emergency use:

  • Oxford - AstraZeneca
  • Sinopharm – BBIBP
  • Sinovac
  • Covishield
  • Covaxin

Vaccine used during a U.S. based clinical trial:

  • Novavax

Gen Con will accept mixed COVID-19 vaccine schedules of authorized vaccines to establish full vaccination status.

*This list is current as of February 1, 2022, and may be revised in the future.


Getting in and getting your wristband

To enter Gen Con or any other Gen Con-controlled space or to pick up your badges at Will Call, you will need a wristband first to indicate that you have verified your vaccination status.

A vaccine verification station will be located on the second floor of the ICC in Sagamore 7 where you will verify your vaccination status and receive your wristband.

Hours & Location

Weds: 7am - 2am (Sagamore 7)
Thurs-Sat: 7 am - midnight (Sagamore 7)
Sun: 7 am - 4 pm (Sagamore 7)

Also on Mon-Tues: 8 am - 8pm (Capitol Concourse)
Also, Wednesday at 8 am in the JW for Trade Day attendees only

Look for signage on-site to direct you to the vaccination verification station.

At our vaccination verification station, you must present a government-issued photo ID and an approved vaccination record demonstrating proof of Full Vaccination with an authorized or approved vaccine. Participants under 18 years of age are not required to show ID. Participants can provide proof of vaccination using one of the following approved methods on-site at Gen Con:

  • A Government Issued Vaccination Record (paper or photo)
  • CLEAR Health Pass

Upon verification of your vaccination status, you will receive a wristband which must be worn for the duration of the convention. You will only need to complete the vaccination verification process once, provided you keep your wristband on for the duration of the convention. Please keep your wristband on for all the days you’ll be attending Gen Con so that you don’t need to re-verify your vaccination credentials.

Your wristband will confirm that your vaccination has been verified and will be valid for all the days you’re attending Gen Con.

You will NOT be able to pick up your badges or event tickets from Will Call or purchase badges or tickets prior to visiting a vaccination verification station and receiving your wristband. You must do this step first.

If you already have your badges and tickets received via mail, you will be able to enter Gen Con-controlled spaces immediately after receiving your wristband.


What does “fully vaccinated” mean?

At this time, “fully vaccinated” means that the day of your first entry to Gen Con must be at least 14 days after completion of your primary series of an FDA or WHO-approved or authorized COVID-19 vaccine, such as:

  • second dose of a two-dose COVID-19 vaccine (Pfizer-BioNTech or Moderna), or
  • single dose of a single-dose COVID-19 vaccine (Johnson & Johnson’s Jansen vaccine)

In accordance with CDC guidelines, booster shots are not required to be considered fully vaccinated, however, please note that the CDC recommends that people remain up to date with their vaccines, which includes additional doses for individuals who are immunocompromised or booster doses at regular time points. Please note that this remains subject to further update as CDC guidance is revised.


Can I bring vaccine documentation for my whole group to the Vaccination Verification site?

No. Every participant must be present with their own ID and applicable vaccination verification materials (i.e., physical vaccination card or digital proof), with the exception of participants under 18 years of age, who need to be present with proof of vaccination but are not required to show ID.

What if I am unable to comply due to a disability?

For questions regarding accommodation and our accessibility protocols, please e-mail us or contact Gen Con Customer Service at (206) 385-1967.


What are approved face coverings?

Approved face coverings are required to be worn by everyone at Gen Con at all times, including during move-in and move-out.

All face coverings must, at a minimum, fit properly and closely on the face without any gaps along the edges or around the nose, fully covering your nose and mouth, and secure under your chin. Gen Con strongly recommends the use of a properly fitted N-95 or KN-95 mask.

Not permitted:

  • Face coverings with respirators or exhalation valves
  • Face coverings, including bandanas, that are unable to be secured under your chin
  • Neck gaiters
  • Mesh materials
  • Face coverings that contain holes or are significantly damaged
  • Costume masks. (Costume masks may be worn in combination with an approved face covering)

What additional health and safety measures are in place at Gen Con?

Gen Con show management partners closely with the Indiana Convention Center, and local, state, and federal health authorities to maintain a robust operational plan designed to maximize the health and safety of everyone. These include:

  • Mandatory practices for all ICC staff, labor, and contractors as outlined in the ICCLOS Return to Workplace COVID-19 Mitigation Plan
  • Plexiglass sneeze guards at all reception areas and at all service areas
  • Multiple hand sanitizer dispensers throughout the facility for staff and visitors alike
  • Graphics and signage with reminders for practicing good health and safety habits installed at all entrances and throughout the building
  • Touchless automatic toilets, sinks, and soap dispensers in all restrooms
  • Hands-free elbow door openers on all exterior and interior entry points
  • Hospital-grade air filters and 24/7 air circulation during events
  • Increased cleaning and disinfection with the Clorox 360 system
  • Modified food service policies, including touchless payment options

The ICC maintains an extensive health and safety plan for all events, including Gen Con. For more information and details, please visit:

https://www.icclos.com/wp-content/uploads/2021/07/COVID-19-Operating-Plan.pdf

How are the health and safety measures at Gen Con being enforced?

Everyone in attendance at Gen Con is expected to fully comply with terms of service for participating in Gen Con, including all health and safety requirements. Acknowledging the requirements and agreeing to comply is a condition of entry (See the Health and Safety Acknowledgement). Gen Con event team members will be available to assist with the implementation of our requirements. Gen Con Customer Service will be available for reporting of any concerns or issues. Show management may remove, ban, or revoke the badge without refund of anyone who fails to comply or impacts the safety or security of the convention, each in show management’s sole and absolute discretion.


What if I learn of COVID-19 exposure risk immediately before or while attending Gen Con?

If you have reason to believe you currently have COVID-19 or have been exposed to COVID-19, you must not attend Gen Con and should consult your physician, including if these conditions emerge while you are at the convention. Please review our Health and Safety Acknowledgement each day prior to attending Gen Con to ensure you can comply with all of the requirements therein.


Please Note: The protocols contained on this website are based on information currently available regarding the behavior and characteristics of the COVID-19 virus, public health information, and local or state guidelines with respect to large gatherings in any particular community. As more clarity with respect to these variables emerges, it is expected that these guidelines may need to be adjusted accordingly.